Privacy Policy
AuthentiX Media
Operated by Estamax s.r.o., Narcisová 6053/12, 900 27 Bernolákovo, Slovakia
Last updated: 11/30/2025
1. INTRODUCTION
AuthentiX Media (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains:
what data we collect
how we use it
how it is stored
how your rights under GDPR are protected
how you can contact us about your information
This Policy applies to:
visitors of our website
clients and prospective clients
UGC creators we work with
any individual who interacts with AuthentiX Media
2. DATA CONTROLLER
AuthentiX Media is operated by:
Estamax s.r.o.Narcisová 6053/12900 27 BernolákovoSlovak Republic
Company ID (IČO): 53794354Tax ID (DIČ): 2121492032VAT ID (IČ DPH): SK2121492032
Contact email: info@authentixmedia.com
Under GDPR, Estamax s.r.o. acts as the Data Controller for all personal data processed via this website.
3. PERSONAL DATA WE COLLECT
We may collect the following categories of information:
3.1 Information You Provide Directly
Name, email address, phone number
Company details
Billing and invoicing information
Project briefs or creative requirements
Files, attachments, or product information you send
Information sent through contact forms
3.2 Creator-Specific Data
If you apply or work with us as a UGC creator, we may also collect:
Your bio and portfolio information
Social media handles
Pricing and service information
Shipping address for receiving products
Video samples provided for your creator profile
3.3 Automatically Collected Data
Through cookies and analytics tools:
IP address
Device type
Browser data
Pages viewed and time on page
Referral sources
Basic demographic and site usage data
3.4 Communication Data
Emails
Messages
Call notes
Project communication stored in our CRM
4. PURPOSES OF DATA PROCESSING
We process personal data for the following purposes:
4.1 To Provide Services
Delivering UGC content
Managing client orders
Creator matching and project coordination
Sending files, drafts, and deliverables
4.2 Administrative & Legal Purposes
Contract creation
Invoicing and accounting
Compliance with tax and legal obligations
4.3 Communication
Responding to inquiries
Sending project updates
Support and customer service
4.4 Marketing (where permitted)
Sending relevant offers
Providing updates about new services
Retargeting and advertising through cookies
We never sell your data.
5. LEGAL BASIS FOR PROCESSING (GDPR)
We process your data under the following lawful bases:
Contractual necessity – to deliver services you request
Legitimate interest – for analytics, website optimization, fraud prevention
Legal obligation – accounting, tax compliance
Consent – for marketing emails and cookies
6. DATA SHARING AND THIRD PARTIES
We may share your data with trusted service providers:
6.1 Operational Tools
Wix (website hosting & forms)
Google Workspace (email, drives, spreadsheets)
Stripe / PayPal (payments, if used in future)
CRM or project management tools (Notion, ClickUp, etc.)
6.2 UGC Creators
If you are a client ordering UGC content, we may share necessary project details with selected creators:
shipping information
creative brief
product details
6.3 Analytics & Marketing
Google Analytics
Meta (Facebook) pixel
TikTok pixel
These third parties act as Data Processors under GDPR.
We never sell your personal data to third parties.
7. INTERNATIONAL DATA TRANSFERS
Because we work with creators and clients worldwide, data may be transferred:
within the EU
to the United States
to Canada
to other countries where creators are located
Transfers outside the EU are protected by:
Standard Contractual Clauses (SCCs)
GDPR-compliant processor agreements
Adequacy decisions where available
8. DATA RETENTION
We retain personal data only as long as necessary:
Project data: 5 years
Accounting & invoices: 10 years (required by Slovak law)
Creator applications: 2 years
Marketing emails: until you unsubscribe
Analytics data: 24–38 months (depending on tool settings)
After the retention period, data is securely deleted.
9. YOUR RIGHTS UNDER GDPR
You have the right to:
Access your data
Correct inaccurate data
Delete your data (“right to be forgotten”)
Restrict processing
Object to processing
Port your data
Withdraw consent at any time
To exercise any rights:📬 info@authentixmedia.com
We respond within 30 days.
10. COOKIES
Our website uses cookies to:
Improve site functionality
Analyze visitor behavior
Personalize marketing
You can manage or disable cookies in your browser settings.
A full Cookie Notice will be provided via a banner on first visit.
11. SECURITY MEASURES
We implement multiple safeguards:
Encrypted website (SSL)
Secure server infrastructure
Access controls & authentication
Regular backups
Zero-trust sharing policies
No system is 100% secure, but we use industry-standard best practices.
12. UGC CREATOR PRIVACY NOTES
Creators agree that:
Samples submitted may be displayed on our website with credit
Clients may receive their shipping address
Communication occurs through approved channels (Fiverr, email, or our CRM)
Creators may request removal of their profile at any time.
13. CHILDREN’S PRIVACY
Our services are not directed at individuals under 18.We do not knowingly collect data from minors.
14. CHANGES TO THIS POLICY
We may update this Privacy Policy periodically.We will update the “Last Updated” date at the top.
15. CONTACT INFORMATION
For any privacy inquiries:
Estamax s.r.o.Narcisová 6053/12900 27 BernolákovoSlovak Republic